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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords comply with the law while protecting their tenants. These tests help reduce the risk of carbon dioxide poisoning by identifying any defective equipment, flues, or pipework that needs to be repaired. These checks are typically performed by an Gas Safe engineer and can be completed quickly. Digital tools that are integrated into job management software make it easy to manage. Requirements Landlord gas safety certificates are a legal requirement, and landlords must ensure that all their tenants have access to a licensed engineer to conduct an inspection. This can be accomplished by incorporating a clause in your tenancy agreement that says that the property is accessible to a qualified engineer for Gas Safety checks. This will also clarify to the tenant what will happen if they refuse to allow access. Landlords must ensure that their properties are in possession of a valid CP12 certification, which is valid for a period of 12 months. Renewals must be made on the same day as the expiration date of the previous certificate to avoid wasting time when the two certificates are in conflict. A recent update to the law has granted landlords increased flexibility over when they conduct their inspections, but it is important to remember that this does not mean that landlords will be able to reduce the length of their annual inspections. It is also important to keep in mind that only an engineer registered with Gas Safe Register is legally authorized to work on gas appliances and piping, as well as chimneys and flues. A landlord who hires an engineer who is not registered may be accused of a criminal offense. If a tenant does not permit access to the annual Gas Safety Check, the landlord must send them a strongly worded letter explaining why they require access and what the inspection will involve. If the landlord fails to receive a response, they may consider taking further actions such as an Section 21 Notice or applying to court for an Injunction. It is also a good idea to install inspection hatches on the property, so that the engineer can look for leaks of gas and make sure that the appliance shut-off valve is working. Tenant's responsibilities If you lease out your apartment in New York City, it's your responsibility to ensure that the gas lines safe. You could cause your tenants to suffer injuries if you don't take care. To ensure the safety of your tenants it is recommended that you have your NYC apartment gas inspection performed by a certified gas engineer. Also, you should ensure that your tenants have easy access to the gas supply. If you're not sure about your responsibilities, contact a New York Apartment Fire Injury Lawyer immediately. It's important that you give your tenants the gas safety certificate of the landlord at the beginning of their tenancy or as soon as you can. It is also recommended to display it prominently in the property. If you're the landlord of a building with shared appliances, you can split the flues and appliances into different parts in order that each has its own gas safety checks. Sometimes, tenants who refuse to allow the engineer to perform the safety inspections. This usually happens because they believe it's an invasion of their privacy or they're involved in a dispute with their landlord. Try to remind them that carbon monoxide is a dangerous gas and it's your legal obligation to safeguard them. If your tenants don't want to let the gas company to carry out the test, it's worth including an agreement which states that they must grant access to the gas operative for maintenance or safety checks. The tenancy agreement should state whether you can disconnect gas supply and, if yes the time it's allowed. It is also recommended to provide the employee a method to identify themselves as a unique individual, such as a scanned-in signature, employee ID, or a pay number that is unique to them. Accessible Every property with a gas appliance such as a boiler should be equipped with a gas safety certificate . A landlord who fails to renew their certificate could face heavy fines and the risk of making tenants feel uncomfortable. To avoid this, landlords must always keep their certificates current by scheduling an annual gas test for their tenants. The cost of a gas safety inspection is determined by a range of factors, including the location of the property as well as how many gas appliances it houses. Gas safety checks are priced between PS35 to PS150 per property. The price can vary greatly depending on the location of the property as well as the gas company employed. gas safety certificate replacement must provide their tenants with an original copy of their gas safety record that is also known as a CP12. This document should be given to existing tenants within 28 days of the check being completed and new tenants must receive it within 28 days of settling into the property. Landlords must keep a copy of the CP12 on the property and ensure that it is easily accessible. Tenants can also ensure that their landlord holds an appropriate gas safety certificate by ensuring that they have access to the property and that the appliances they own are not connected to mains gas. They should also listen for a squealing sound, look for black marks on appliances, or other signs that the gas system is not working properly. They should immediately notify the landlord if they see any of these signs. If a landlord is not able to gain access to their property to conduct a gas safety inspection and is unable to do so, they must prove that they have taken all “reasonable steps” to comply with laws. This could mean repeating attempts to carry out the checks, and writing to the tenant to explain that the safety checks are legally required for their own safety. Expiry date Gas safety certificates must be maintained up-to-date by landlords. In the absence of this, it could result in unexpected hazards and penalties from regulatory agencies. In addition, failing renew a certificate within the timeframe may cause a landlord to lose their insurance cover. It can be difficult to navigate the complex regulations that govern these certificates. There are some common mistakes landlords make when conducting these checks, and they must be aware of them in order to avoid them. Landlords are legally required to conduct annual gas safety checks of all the appliances on site and flues. They must also give copies to existing tenants within 28 days of the test, as well as new tenants at the beginning of their tenancy. A copy must also be placed in a prominent place on the property. Landlords must keep records of these tests for at least two years. Since the 6th of April 2018, regulations have been changed to give landlords greater flexibility in arranging their gas safety inspections. This change allows landlords to have their gas safety checks completed up to two months prior to the due date, while still maintaining the expiry date of the check. However, landlord gas safety certificate how often is still vital to ensure that a check is booked early enough before the date of expiry, and not to think that a grace period exists. If a landlord does not conduct a gas safety inspection completed prior to the expires date, they will not be able to rent out their properties until the new checks are done. Landlords should be aware that this is a serious breach of regulation, and they could face substantial fines. Recommendations As landlords, you should ensure that your gas safety certificate is up-to-date at all times. Keep copies of your prior certificates for a minimum of two years. It is a good idea to shop around for a competitive cost, as prices may vary. During the inspection, you will be issued an Landlord Gas Safety Record. This document is essential to give to tenants who are about to move in prior to their move-in, and as proof of compliance with the legal requirements. The document includes an explanation of and the location of all gas appliances and flues that have been tested. It also contains the test dates and any actions taken by the engineer. It should also include the name, registration number and unique identifier of the engineer who performed the test. This could be an electronic signature, an scanned identification card, or a pay number that is unique to the individual who performs the test. If the engineer determines that an appliance or flue as unsafe, they will note this on the safety inspection record. The landlords then have to organize for the correct repairs to be done. If the problem cannot be resolved within a reasonable period of time, the engineer will remove the gas supply. Landlords are accountable for a range of things, but one of the most important is to keep up with the annual gas safety inspections. If a fatal accident happens and a landlord does not adhere to the rules could be punished with a fine or even imprisoned.